Quick Guide
What end users need to know
Most requestors only need to submit the form once and watch for email updates. This page covers the essentials before you start.
Before you submit
Prepare the basics first.
- Get ministry or leadership approval before starting.
- Confirm priest approval and room booking if your event needs them.
- Prepare the event date, time, venue notes, and contact details.
- For posters or videos, prepare wording, promo dates, and any reference links.
Timing reminder
Earlier requests are easier to support.
Submit at least 14 days before the event where possible. Requests inside that window are flagged as late submissions for internal review.
The 5-step form
You do not need to complete everything at once.
Step 1
Approvals
Confirm that approvals and bookings are already in place.
Step 2
Requestor
Enter your name, phone number, email, and ministry details.
Step 3
Event
Add the event name, description, venue notes, and schedule.
Step 4
Services
Select AV, posters or videos, and or photography, then add the needed details.
Step 5
Review
Check the summary, tick the confirmation box, and submit.
The form saves a draft in the same browser. If needed, use `Start Fresh` to clear the saved draft and begin again.
After submission
Most updates happen by email.
- A reference code appears on the thank-you page.
- A confirmation email is sent to the requestor email address.
- The internal team reviews the request and may send approval, rejection, or more-info updates.
If you need help
A few simple reminders.
- Use a valid email address because request updates are sent there.
- Be specific in your notes, especially for design requests and AV setup.
- When following up, include your request reference code.